Job description    2020-11-21

Competition Number P10671
Posting Title Assessment Assistant - IELTS
Classification Band 6
Location Saskatchewan Polytechnic Regina Campus
Other Location(s)
Building
Other Building
Date Posted 11/20/2020
Closing Date 12/01/2020
JIQ # 30219
Start Date 09/21/2020
End Date 06/30/2021
Open Until Filled No
Ongoing No
Category of work Part Time
Bargaining Unit Professional Services
Hours of Work Regulated 36 hours (modified)
Salary Range $26.11/hr - $31.20 / hr
Temporary Market Stipend
Incumbent
Total Assigned days (AC) / Total Hours per biweekly pay This part-time position is .5 of a full-time position.
Modified hours will include evenings and weekends.
Maximum 8 hours a day

Posting Status Open
This part-time position is .5 of a full-time position.
Modified hours will include evenings and weekends.
Maximum 8 hours a day
Job Duties/Qualifications, Skills and Abilities(QSA) Job Duties Provide detailed and accurate information to the general public, faculty, students, and agencies about examinations, assessments, services, procedures and policies. Prepare a variety of materials including correspondence, memos, reports, and forms.
1. Manage the effective collection, entry and organization of candidate registration information.
2. Maintain accurate candidate records manually and on IELTS software system.
3. Review candidate records for upcoming tests to confirm accuracy of records.
4. Compile and collect information from candidates and compose correspondence.
5. Work with the IELTS software system to manage test candidates and test information.
6. Assist the Language Services Centre Manager in preparing reports for the Centre following procedural guidelines and rules of IELTS.
7. Promote good relations with candidates, agencies and the general public.
8. Answer inquiries in person, by email and phone regarding testing.
9. Implements and documents new and revised procedures.
10. Handle cash/debit/credit transactions involved in mailed and in person applications.
11. Balance and reconcile payments for test, books, test results and test day transfers.
Specific Accountabilities
Duties
Required Qualifications, Skills and Abilities (QSA) 1. Complete Grade 12 plus a recognized secretarial diploma or an equivalent combination of training and experience.
2. Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
3. Minimum one year recent and relevant experience performing administrative and clerical work.
4. Time management skills and ability to establish work flow priorities.
5. Independent problem solving skills and ability to multi-task.
6. Effective communication.
7. Effective interpersonal skills.
8. Effective organizational and data entry skills.
9. Ability to work independently under minimal supervision.
10. Demonstrates valuing diversity.

Desired QSA

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