Job description    2020-11-22

1.0 FTE Term
Pathways Community Mental Health Program – Eden Health Care Services, Winkler
Start: As soon as possible
End: March 31, 2021 (possible opportunity for extension to reduced FTE and/or casual)
Employee Group: CUPE
7.25 hrs/day, Mon – Fri, 8:30am – 4:30pm Position Summary: Reporting to the Administrative Team Lead & Regional Director – Mental Health & Spiritual Care, the Administrative Assistant for the Pathways Office is responsible for the provision of confidential, complex clerical, secretarial and administrative support of programs and staff located within the Pathways office. The incumbent is responsible for reception, organizing and maintaining work processes and records, as well as data management, preparing correspondence, reports and other documents, scheduling, coordinating meetings and other special events, transcription and presentations while managing the Pathways office managers’ schedule. The incumbent regularly communicates with Community Mental Health and ICM program staff to ensure consistency of administrative support services and other documentation. The incumbent will have strong organizational skills and be able to work well with time constraints and deadlines. The incumbent will exercise the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision, values, and policies of Eden Health Care Services and Southern Health‐Santé Sud, where applicable. Qualifications:
Education/Certification: Graduate of a recognized Administrative Assistant Program or equivalent experience Experience: Minimum two (2) years previous experience in a health care office environment Knowledge, Skills and Ability: o Proficiency in Microsoft Office Applications, including Outlook
o Knowledge of legislation pertinent to mental health and community services
o Proficient in the usage of general office equipment
o Knowledge of medical/psychiatric terminology
o Demonstrated ability to work with minimal supervision both independently and as part of a team
o Demonstrated communication skills both oral and written
o Demonstrated ability to take initiative and recognize the Pathways office managers needs
o Demonstrates thorough knowledge of general office practices
o Demonstrated interpersonal and organizational skills
o Given the cultural diversity of our region, the ability to communicate in more than one language would be considered an asset
o Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
o Demonstrated ability to meet the physical and mental demands of the job
o Good work and attendance record Other Requirements and Conditions of Employment:
Satisfactory Criminal Record Check (with the Vulnerable Sector Check) Satisfactory Child Abuse Regis

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